60 Extremely Effective PowerPoint Presentation Tips & Tricks Biddrup

60 Extremely Effective PowerPoint Presentation Tips & Tricks

Every PowerPoint presentation is created with the intention of being interesting, engaging and informative. However, not all PowerPoint presentations are successful in achieving this goal. PowerPoint has many features that can be used to enhance your PowerPoint presentation to make it more effective. These 60 PowerPoint tricks will help you create an amazing PowerPoint that engages your audience from start to finish!

TIP 1: Use Backgrounds Sparingly

PowerPoint backgrounds make great decoration for bland slides but they usually make the text more difficult to read. In most cases, you should use a plain white or light gray background for powerpoint slides so that text is easier to read. You can also add color from other objects on the slide such as a logo, a graphical element, a photo or clip art image.

TIP 2: Use Fonts Sparingly

Fonts are a great way to dress up slides with minimal effort. However, using too many or poor quality fonts can make your presentation difficult to read and distract from the intended message. When choosing a font for your presentation, look for one that is large enough and clear enough to be readable from the back of even a small room. Also use fonts sparingly; don’t use more than 3 or 4 different types on one slide.

TIP 3: Use Lots of White Space

White space is your friend – use it! Create empty space around blocks of text, between bulleted items and around graphical elements to make the design clean and uncluttered. You’ll draw attention to important items because there is less text competing with them for your audience’s attention.

TIP 4: Use the Right Color Scheme

There are so many colors out there, it can be overwhelming when choosing an effective color scheme for your powerpoint presentation slides. To narrow down the number of colors you need to use, try using just 2 or 3 colors that contrast well for most of your slide design and reserve lighter, less contrasting colors for backgrounds and graphics. Also try to avoid the use of reds and purples as they can be difficult to read.

TIP 5: Use Photos & Clip Art Sparingly

Photos and clip art are great decoration elements on powerpoint slides but don’t overdo it! If you’re not a professional designer and your presentation design skills need some practice, then leave the fancy graphics and charts to those who know how to create them. You can also enlist the help of a graphic artist or PowerPoint template designer to create effective powerpoint slides for you.

TIP 6: Don’t Forget Text Alignment

Just like a well-written essay, text on your PowerPoint slides should be properly aligned to make reading easier for your audience. Left align all of the body text and right align headlines, titles and other large blocks of text. Justified alignment is also acceptable since it adds a structured look but do not justify bullet points – this will result in some of your text being difficult to read.

TIP 7: Use Bullets Sparingly

Bullets are a great way to list key points in a sequence, but don’t overdo it! Bullet point lists should have no more than 4 or 5 lines of content each and use an indentation style that clearly indicates the beginning of each item – this is different than most word processing software where using the tab key indents each line equally.

TIP 8: Use Metaphors Sparingly

Your audience will not remember your presentation if it is filled with metaphors, analogies and complex explanations. Mix in some simple quotes or slogans that illustrate your point without requiring any explanation – you can also use a clever metaphor or analogy if it illustrates your point perfectly.

TIP 9: Use Charts & Graphs Sparingly

Charts and graphs are great for illustrating data quickly and clearly but avoid cluttering your slides with multiple different chart types. You only need one effective type of chart that clearly shows the primary trend in the data and illustrates your point. If you use more than one type of chart for the same data, your audience will get confused and won’t be able to easily and clearly understand your message.

TIP 10: Use Multimedia Sparingly

Don’t overdo it with multimedia! As a general rule, limit audio and video clips to no more than 10% of your total presentation time. Your audience will become bored if they have to sit through too many video or audio clips and won’t remember any of the information you present.

TIP 11: Use White Space Sparingly

White space is great for illustrations, diagrams and other large elements but don’t use it everywhere! If most of your slides have too much empty space, it will make the design look haphazard and amateurish. Mix in some more complex slide designs so that you’ll have a good balance of text vs. graphics between your slides.

TIP 12: Use Images Sparingly

Just like photos or other types of multimedia clips, images are great for illustrating your points but don’t overdo it! Mix in some text, charts or other visual elements to break up large chunks of image-based content that you use on every slide.

TIP 13: Don’t Stretch Images

If you’re using images from another source, make sure they are not stretched beyond the original proportions – use the ‘fit to slide’ option in PowerPoint 2010 or earlier versions, or crop images in PowerPoint 2011. Images will make your presentation look amateurish if they are stretched out of their original proportions.

TIP 14: Don’t Be Afraid To Use Plain Colors

If you’re not a professional designer then don’t be afraid to use plain colors on your presentation slides. Colors like black, white and shades of grey are all acceptable because they don’t draw attention away from the text or other content on your slide.

TIP 15: Don’t Use Just One Headline Font

Don’t use just one headline font throughout your entire presentation – mix up different fonts for different headlines to give them more visual interest. Don’t use more than four headline fonts throughout your entire presentation because it will make the design look cluttered and amateurish.

TIP 16: Use Consistent Headline & Body Font Styles

Never mix different headline or body text styles within a single presentation – unless you’re going for a deliberate artistic effect, of course! Mix just two different styles throughout your presentation and use the same ones for every slide in a single section to achieve a consistent look.

TIP 17: Use Standard Font Size & Weight

The font size and weight that you choose should be easily readable by your audience – there’s no need to design slides with smaller fonts if everyone in the room is going to be able to see them clearly. The easiest way of making sure the font is large enough for everyone to read easily is to use 18-point fonts or larger at 10pt spacing between lines (12pt spacing if you want your slides to look more spacious).

TIP 18: Use Standard Font Styles

The font style that you choose should be easily readable by your audience – there’s no need to design slides with fancier fonts if everyone in the room is going to be able to see them clearly. The easiest way of making sure the font is easy to read is to use standard Arial, Times New Roman or Calibri styles throughout your presentation.

TIP 19: Use Standard Font Colors

The font color that you choose should be easily readable by your audience – there’s no need to design slides with different colors if everyone in the room is going to be able to see them clearly. The easiest way of making sure the text stands out from the slide background is to use dark blue or black fonts against white or light-colored backgrounds.

TIP 20: Keep the Fonts Consistent Within Each Section

Try to keep the fonts consistent within each section of your presentation – don’t use fancy font styles for headings, Subheading and title texts if you’re using standard font styles elsewhere! Use different color schemes or background designs if you have to break up the text so they don’t look cluttered on the slides.

TIP 21: Make Sure All Text Is Visible on Projector Screens

To ensure all of your presentation text is visible when you’re giving a live presentation at an event, do a full test run and check that it is legible from the back of the room! A good way to do this is to ask several people in the room to read out loud, or you can record it on your phone and play it back.

TIP 22: Explain Key Terms With Captions Underneath

Use simple words in presentation subtitles and summary slides so they are easily understandable by everyone in your audience – don’t use fancy terms like “face-to-face interactions” because some of your audience might not know what it means. Use brief, one or two word captions underneath key slide content like graphs and charts to make the information more engaging for your audience.

TIP 23: Provide Separate Slide Summaries for Each Section

Provide separate slide summaries after every section of your presentation, and keep them brief – one or two simple sentences each is enough! Summaries should be included on separate slides after every few sections of the main presentation deck.

TIP 24: Include Bullet Points for Each Key Section

Include bullet points on separate slides that list all of the key information in your presentation topic. Include bullet points on key sections of your presentation, and keep them short – one or two words each is enough! Make sure bullet points aren’t too wordy by leaving out unnecessary details and elements that don’t need to be included.

TIP 25: Use Customer Quotes For Emotional Impact

Use customer quotes to add an emotional impact on critical slides of your presentation. Add a quote from a key customer or company on the slide, and make sure it is relevant to the rest of your content! Keep customer quotes short by using less than 10 words, and avoid directly quoting customers – paraphrase their thoughts instead.

TIP 26: Use Large Relevant Images for Emotional Impact

Use large, relevant images to make key slides of your presentation more impactful. Add one or two relevant photos to the slide deck, and ensure they are proportional in size with the rest of the content. Find creative ways to use images on your slides – don’t just stick with the standard format!

TIP 27: Use Quotes From Key Figures or Customers

Use quotes from key figures or customers in your presentation to bring the information to life. Present facts and figures on separate slides, then use a quote from a customer or industry figure directly after it to emphasize its importance! Keep customer quotes short by using less than 10 words – don’t go into unnecessary detail about what was said.

TIP 28: Use Bullet Points to Highlight Key Facts and Figures

Use bullet points to list key facts and figures throughout your presentation. Make sure you’re not missing any important information by doing a full check of all slides in the deck! Avoid using too many words – try to keep them short and concise for easy reading.

TIP 29: Design Slides For Your Presentation Medium

Design presentation slides based on the medium you’re delivering it through. If you’re using a traditional overhead projector or slide machine, then use larger fonts and avoid fancy formatting that could get lost in the machine! Avoid complicated layouts and designs if you know your audience will be reading the presentation from a computer or tablet screen.

TIP 30: Use Meeting or Presentation Etiquette When Speaking

Use meeting or presentation etiquette when giving your presentation – don’t speak for longer than is needed, and check that everyone in the room has had a chance to contribute. Ensure you’re being clear with your content – if someone doesn’t understand what you’re saying, then stop and review it before continuing on.

TIP 31: Include Additional Information in Speaker Notes While Slides are Presented

Make changes to the slides as they are being projected during your presentation – you can include additional information about what is displayed, or make edits to the text that was already written! Keep notes brief by using less than five bullet points, and avoid going into detail about each point you make.

TIP 32: Include the Time of Your Next Meeting On Every Slide

Include the time of your next meeting or event on every slide – that way, people will never be left wondering when your presentaion ends! Make sure it is set to display automatically after a certain amount of time, and never leave a meeting early.

TIP 33: Make Sure Information is Easy to Find

Make sure information is easy to find in your presentation by grouping related slides together into their own section. This will make it easier for people to jump from one topic to the next without getting distracted from the main content! Keep groupings short and unspecific – ensure that they provide enough context.

TIP 34: Reduce the Number of Slides You Use

Reduce the number of slides you use in your presentation by adding more information into each slide. This will allow you to avoid complicated layouts, while still making sure everyone has all the information they need! If possible, create non-linear presentations that let people jump around the deck.

TIP 35: Let the Audience Ask Questions Using Polling Technology

Let the audience ask questions with polling technology – it’s a great way to see what information is resonating with them, and it could help identify any confusion over content! Keep each question short so they can easily be answered on a phone or tablet screen.

TIP 36: Remove Content That Doesn’t Add Anything to Your Message

Remove content that doesn’t add anything to your message – you don’t want to make yourself seem like you’re padding the information! Read through your slides and remove any lines of text which aren’t necessary – it’s better to have a shorter presentation which covers everything in detail.

TIP 37: Use a Template to Keep Your Design Consistent

Use a template to keep your design consistent – this will make it easier for people to follow along with what you’re saying! Include the company logo on each slide, and consider changing the color scheme used throughout the deck.

TIP 38: Use Simple Transitions Between Slides

Use simple transitions between slides – the more flashy and complicated your transition is, the less effective it will be! Embed a preview of each slide in its own layer so that people are pre-prepared for what is about to come up.

TIP 39: Use Your Slide Design to Help You Stay Focused

Use your slide design to help you stay focused – that way, you’ll be able to maintain a strong pace throughout the presentation! Use clear layouts and large fonts so that it’s easy for your audience to follow along with what you’re saying.

TIP 40: Practice Makes Perfect

You can present it to friends and family, or use a virtual option such as prezi.com! Only give your best effort when presenting for real – make sure you’ve taken any feedback into account.

TIP 41: Memorize the Lines of Your Presentation

Memorize the lines of your presentation – that way, it will seem more natural and fluid in its delivery! Find a quiet room in your house to practice presenting without any distractions for at least an hour.

TIP 42: Include a Call-to-Action at the End

This will encourage people to follow up with you and make it more likely that they’ll be interested in what you’re offering! Make sure it’s specific and productive, and don’t forget to thank the audience for listening to you.

TIP 43: Start Strong

Start strong by beginning with an attention-grabbing statement or question. This will encourage the people watching to continue paying attention until the end! Use slides which are filled with dynamic text, and make sure they match your talking points.

TIP 44: Include Compelling Graphics

Include compelling graphics to keep people interested. This could be through innovative infographics or elaborate charts! Use a combination of words and visualizations, but don’t rely on them entirely to convey your message.

TIP 45: Avoid Jargon Wherever Possible

Avoid jargon wherever possible – you want the people watching your presentation to be able to understand what you’re saying! Place a brief summary on each slide, and add in any links which allow people to learn more about the topic.

TIP 46: Keep Your Voice Loud and Clear

Keep your voice loud and clear when you’re presenting – this is important for making sure that people in the back of the room can hear what you’re saying! Speak at a consistent pace, and don’t forget to breathe when delivering difficult lines.

TIP 47: Use Animated Graphics Appropriately

This will keep people’s attention throughout the presentation! Only animate slides which are crucial for understanding your topics.

TIP 48: Make Your Message Clear and Concise

Make your message clear and concise when you’re presenting. This will make it easy to understand what you’re trying to say, even if the audience is distracted! Use a large font size and make your text easy to read.

TIP 49: Don’t Worry About Mistakes

Don’t worry about making mistakes, as they can be fixed after the presentation! Practice fixing any errors that you find – this will save time during the presentation itself.

TIP 50: Keep Yourself Motivated

Keep yourself motivated by focusing on why your topic is important and what you want to get across! Remember that people will be able to ask questions after you’ve finished, so it’s better not to assume that they know everything you’re talking about.

TIP 51: Create a Dedicated Slideshow Presentation

Create a dedicated slideshow presentation which will be used during the actual presentation. You can create or edit slides on your computer, phone, tablet, etc.

TIP 52: Keep Your Audience Interested

Keep your audience interested by putting shapes and images into your slide design! This will make it more interesting to look at, so people are less likely to get distracted.

TIP 53: Include a Follow-Up Question

This will encourage people to continue thinking about the topic, even after your presentation! Make sure that it’s one which can’t be answered with a simple ‘yes’ or ‘no’, and place it somewhere towards the end of your presentation.

TIP 54: Be Confident in Yourself and Your Message

Be confident in yourself and your message when presenting! This will encourage people to trust you and pay attention, making it more likely that they’ll know what you’re talking about. Don’t be reluctant to use your natural voice tone, and try to come across as friendly rather than intimidating.

TIP 55: Use Aesthetically Pleasing Images

Use aesthetically pleasing images to keep people interested. This will also show that you’re passionate about your topic! Place them behind text boxes which are filled with dynamic writing, and try to use high-quality photos.

TIP 56: Avoid Too Much Text

Avoid putting too much text onto one slide – this is unhelpful for your audience and could reduce the impact of what you’re saying! Repeat any important points using a different wording, so that people understand them easily.

TIP 57: Use a Similar Presentation Template

Use a similar presentation template to maintain a good flow throughout all of your slides. You want there to be some consistency between each slide, so that people aren’t lost throughout your presentation.

TIP 58: Remove Unnecessary Slides

Remove any unnecessary slides, as they may reduce the impact of what you’re saying! You can always go back to them if there’s time for questions at the end.

TIP 59: Don’t Forget About Your Audience!

Don’t forget about your audience! This will reduce the risk of you losing them and will also make it more likely that they’ll know what you’re talking about. If possible, try to engage with each member in the room directly – this will make them feel like you care!

TIP 60: Perfect Your Timing

Perfect your timing by practicing your presentation more – this will help you to prepare what you’re going to say, and also know how long it’s going to take. If possible, find out what times suit each member of your audience, and schedule the presentation for that time range!

What is the 10 20 30 Rule of PowerPoint?

There are rules for making a PowerPoint presentation. A PowerPoint presentation should have no more than 10 slides, last no longer than 20 minutes, and use fonts that are at least 30 points. The 10 slides is the best number because it is the most people can remember in one meeting.

What is the 5 by 5 rule in PowerPoint?

To make sure your audience does not get too overwhelmed, you should make the text on each slide short and easy to understand. Some experts suggest following the 5/5/5 rule: no more than five words per line of text, five lines of text per slide, or five slides with lots of text in a row.

What is the 6 by 6 rule?

People might not want to see your slides if they are packed with too much information. Use no more than six words per line and no more than six bullet points per slide. Keep it simple!

In other words

There you have it, 60 tips and tricks to help take your presentations from good to great. We hope these PowerPoint presentation tips and tricks were helpful for you! If so, we would love for you to share this article with a friend who may need some new ideas on how they can improve their next pitch or class lecture. Comment below and let us know what was most useful about the list of PowerPoint Presentation Tips & Tricks that we compiled today.

Leave a Comment

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.