10 Human Resource Planning Tools You Need for Your Business

Running a business is hard work. There are so many things to think about, and it can be difficult to keep track of everything. One important area that many business owners neglect is human resources. If you don’t have a plan for your human resources, you’re setting yourself up for disaster. In this blog post, we will discuss 10 human resource planning tools that you need for your business!

1. Organizational Chart

An organizational chart is a visual representation of your business’s structure. It shows how different people in the company relate to each other, and it also helps you identify who does what job in your company. Creating an organizational chart can help you figure out where inefficiencies are in the system, because if certain positions don’t report to anyone, it is likely that they are wasteful.

2. Job Description

A job description is a list of the tasks that need to be completed in order for someone to successfully do their job. Having detailed job descriptions allows you to understand what type of training new hires will need, and it helps ensure that everyone in your company is on the same page.

3. Skills Inventory

A skills inventory is a list of the skills that all your employees have, and it typically includes information about their experience with those skills as well. A good way to create a skills inventory is to analyze resumes of potential new hires and see what they have worked on in the past. Having a list of skills also makes it easier to train new employees on the specific skills they will need for your company.

4. Job Specification

A job specification is a more detailed version of a job description. It includes all of the essential qualifications that someone needs in order to successfully complete a task or project at work. A good way to create a job specification is by first creating a job description, and then adding qualifications to it.

5. Skill Matrices

A skill matrix is a chart that shows all of the necessary skills for performing tasks in your business on one axis, and the level of proficiency required on the other axis. This is useful because you can easily see which skills are more fundamental to your business and which ones are not.

6. Competency Model

A competency model is a list of the different core competencies that your business values, and it’s often used when hiring new employees. Usually, these lists will include soft skills in addition to technical skills, but you can create separate lists if you want to. Having a clear idea of what your company values is also a good way to determine if you’re paying your employees fairly.

7. Competency Mapping

A competency map is simply a visual representation of how different skills and competencies relate to each other. You can use this to create an organizational structure for your business that helps employees find the right position for their skills and interests.

8. Performance Management System

A performance management system is a tool that keeps track of how well your employees are performing their jobs on a day-to-day basis – it typically includes formal performance reviews. Having a good performance management system in place can help you increase efficiency by keeping track of each employee’s strengths and weaknesses.

9. Career Paths

A career path is a list of specific steps that employees can take to improve their performance and move up in the company. Having clear career paths makes it easier to attract and retain top talent, and it can also save you time when trying to promote employees. There are many different examples of career paths: some businesses focus on moving employees up the corporate ladder quickly, while others use career paths to prepare staff members for future jobs in the company.

10. Succession Planning

Succession planning is a long-term plan that determines who will fill each available position if someone leaves or gets promoted. Having a clear succession plan makes it easier to ensure no key roles will be left unfilled, and it can prevent you from losing employees who might not have been considered for a promotion.

What is a skills inventory?

A skills inventory is a list of the skills that all your employees have, and it typically includes information about their experience with those skills as well.

What is an employee self-service portal?

An employee self-service portal is a tool that gives each individual employee access to their own personal data on your company intranet. This gives your employees more control over their own information, and it also decreases the amount of time you spend handling each employee’s requests to access or update their own personal records.

What is a skills inventory?

A skills inventory is a list of the skills that all your employees have, and it typically includes information about their experience with those skills as well.

What is an organizational chart?

An organizational chart is a diagram of all the different positions in your business, and where they fit in relation to each other. For example, you might have an organizational chart with the different departments in your business listed horizontally across the top of the page and lower-level managers in each department listed vertically along the left side. This allows all employees to easily see who they’re in charge of and who’s in charge of them.

What is succession planning?

Succession planning is a long-term plan that determines who will fill each available position if someone leaves or gets promoted. Having a clear succession plan makes it easier to ensure no key roles will be left unfilled, and it can prevent you from losing employees who might not have been considered for a promotion.

What is a competency model?

A competency model is a list of the different core competencies that your business values, and it’s often used when hiring new employees. Usually, these lists will include soft skills in addition to technical skills, but you can create separate lists if you want to. Having a clear idea of what your company values is also a good way to determine if you’re paying your employees fairly.

What is a performance management system?

A performance management system is a tool that keeps track of how well your employees are performing their jobs on a day-to-day basis – it typically includes formal performance reviews. Having a good performance management system in place can help you increase efficiency by keeping track of each employee’s strengths and weaknesses.

What is a skill matrix?

A skill matrix is a chart that shows all of the necessary skills for performing tasks in your business on one axis, and the level of proficiency required on the other axis. This is useful because you can easily see which skills are more fundamental to your business and which ones are not.

What is a job specification?

A job specification is a more detailed version of a job description. It includes all of the essential qualifications that someone needs in order to successfully complete a task or project at work.

All Things Considered

HR planning is no joke, and neither is the amount of work it takes to do it well. But with the right tools in your arsenal, you can make the process a lot smoother (and less headache-inducing). Have we missed any of your favorite HR tools? Let us know in the comments below – and happy planning!

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